Moving Meetings Forward With Virtual Meeting Coordination Services
They’re valuable. They’re essential. Time to level up your meetings.
I think it’s safe to say that, by now, nearly everyone has experienced a virtual meeting. And many businesses will attend, for the first time, one of their industry’s conferences in a virtual environment. These past few months have been a real test for the virtual meeting platform – with kinks still being worked out.
Still, as we continue to move towards reopening, we expect that initially most, if not all, meetings will be conducted virtually as opposed to live. We have taken the critical steps needed to assure that we will be able to accommodate any client request in this regard.
Multiple Platforms Supported
UD has its own license for Zoom Meetings and Webinars. This gives us the ability to offer you more flexibility in scheduling your event. If you prefer another platform such as Webex, BlueJeans, Facebook Live or other, we are prepared to support those as well.
Designing and Managing Your Event
We can assist you in designing your meeting or webinar through content development, social networking, live Q&A sessions, an audience response system, real-time chats, post-session surveys, and more. We can help you determine which format works best with your objectives. With our Zoom package, we can offer features like polling, panel discussions, creating breakout rooms for smaller group discussions, use of annotations, and creation of private branded FB pages where attendees can engage in a specific topic or offer “one-on-one” private meetings. We will also offer the ability for practice sessions prior to the meeting date to assure you are comfortable with the format and flow of the meeting.
Live Streaming and Participant Engagement Covered
Our technology-driven solutions help you build engagement. We offer live streaming if your objective is to present information in a more formal manner – where one or a few team members can present their camera image on live video, as well as any visuals they choose to use, i.e. PowerPoint, video playback, etc. This will allow hundreds of people to watch this one-way communication from any internet browser on any type of device. Interaction, such as questions or feedback, can be accommodated through a separate chat option.
Just like in the non-virtual meeting world, there can be sudden twists and turns – and our technical crew will be with you every step of the way. In every scenario, regardless of the platform, we are prepared to react quickly if circumstances dictate a change in the meeting format – like taking a live event partially or fully online or vice versa. While we focus on making sure your virtual event runs smoothly, you can focus on your attendees.
UD Conference Services will continue to be a resource for you. Whether you’re organizing or viewing a virtual meeting online (Zoom, Webex, BlueJeans, Facebook Live, or other), having a Webinar, or live streaming or webcasting your Town Hall or event, our team can help you from conception to post event debrief.
Polly Weir is the Director of Conference and Event Services at the University of Delaware. She is also an adjunct professor in the Hospitality Business Management program and a fitness instructor for Employee Health and Wellbeing at UD. She and her team of talented event professionals manage conferences and events on campus. UD Conference and Event Services not only plans events for the UD community, but it also welcomes local businesses, associations, and organizations to campus by providing top-notch service in a unique environment.